Utah Retirement Systems

Project Coordinator-URS

Location UT-Salt Lake City
Posted Date 1 week ago(2/9/2018 1:19 PM)
Job ID
2018-2513
Category
Administration
Min
USD $25.70/Hr.
Max
USD $32.22/Hr.

About The Company

Utah Retirement Systems (URS) provides benefits for state and other Utah public employees.  It has two divisions.  The Retirement Office administers pension and retirement savings plans.  PEHP specializes in medical, dental, life, and other benefits.

Job Description

POSITION SUMMARY

Performs a variety of analytical and technical duties in the implementation of projects. Coordinates efforts of business users and IT staff to develop and implement IT projects. Coordinates testing and implementation efforts.

 

ESSENTIAL JOB FUNCTIONS AND DUTIES

  1. Leads and executes URS Project Management standards, processes, and methodologies in a consistent manner for small and medium projects with support and guidance from Project Manager.
  2. Assists in the development of project plans, analyzing project risk, coordinating internal/external resources, and employing effective tools for the reporting and management of critical project tasks and milestones.
  3. Assists the Project Manager in communication and issue resolution. Also supports Project Manager on major retirement projects. Acts as Project Manager when Project Manager is unavailable.
  4. Develops, manages, and maintains:
    • Project documentation, notes, records, reports, and status updates.
    • Project scope, milestones, deliverables, impacts, and success criteria.
    • Project schedule and scheduling.
    • Project business requirements and requirements documentation/matrices.
  5. Coordinates testing efforts between business users and IT staff. Ensures that project objectives are achieved before approving test results.
  6. Assists in the development of Requests for Proposals and Requests for Information.
  7. Delivers projects on time and within budget adhering to high quality standards and meeting customer expectations.
  8. Supports the Project Manager in managing customer expectations for project deliverables. Assists with SharePoint and Team Foundation Server (TFS) administration.
  9. During project delivery, manages the logistics of stakeholder timelines, infrastructure timelines, and stakeholder expectations.
  10. Balances priorities between competing projects.
  11. Analyzes business processes and makes recommendations for process improvement. Finds ways to reduce waste, improve workflow, and maximize efficiency.
  12. Delegates tasks and responsibilities to appropriate Retirement Division personnel.
  13. Organizes and facilitates working meetings. Liaise with project stake holders on an ongoing basis, continually manages project expectations with team members and stakeholders.
  14. Participates in stand-up meetings, sprint reviews, and sprint planning meetings.  Keeps team focused on progress toward project goals.
  15. Conducts project post mortems/retrospectives to identify successful and unsuccessful project elements.
  16. Maintains strict confidentiality.
  17. Performs other related duties as required.

Required Experience

Education and Experience

Associates degree and four (4) years of progressively responsible experience in training, project coordination, business analysis, or similar roles; or an equivalent combination of education and experience.

 

Experience in project management methods of facilitating implementations using at least one of the Agile frameworks with enterprise-level application development projects is preferred.

 

CAPM certification is preferred.

 

Knowledge, Skills, and Abilities

This list contains knowledge, skills, and abilities that are typically associated with the job. It is not all-inclusive and may vary from position to position:

 

Required technical skills include the working knowledge and ability of:

  • Understanding software development life cycle models.
  • Ability to translate business needs into technical language and vice versa. 
  • Software applications such as Microsoft Office Suite including Microsoft Project, Adobe Acrobat, SharePoint, and Team Foundation Server (TFS).

 

Required project coordination skills:

  • Strong problem-solving and critical-thinking skills with the ability to work independently.
  • Strong analytical, planning, and organizational skills with an ability to manage competing demands.
  • Assist leading software development projects and ensure objectives, goals, and commitments are met.

Required mathematical skills:

  • Ability to work with mathematical concepts such as probability and statistical inference.
  • Ability to apply concepts of fractions, percentages, ratios, and proportions to practical situations.

Must possess excellent communication skills:

  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Prepare agendas, schedule meetings, keep attendees to task, and prepare meeting minutes for project team members.
  • Ability to communicate with all levels of the organization.
  • Effective negotiation skills to resolve conflict and adapt to different approaches using variety of tactics.
  • Persuasive, encouraging, and motivating.
  • Developing status reports, PowerPoint presentations, and presenting for groups of managers.

Must have the ability to:

  • Be a self-starter.
  • Follow written and verbal instructions.
  • Understand business needs to establish/maintain high level of customer trust and confidence.
  • Be flexible to adapt to changing circumstances and priorities.
  • Use analytical and creative problem-solving skills. 
  • Prioritize work.
  • Perform within deadlines.
  • Work well in a team environment as well as independently.
  • Multi-task by handling a variety of duties in a timely and efficient manner.
  • Follow through with assignments.
  • Deal effectively with stress caused by workload and time deadlines.

 

The incumbent must always demonstrate judgment, high integrity, and personal values consistent with the values of URS.

 

Work Environment

Incumbent performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities which do not generally involve muscular strain, but do require activities related to walking, standing, stooping, sitting, reaching, talking, hearing, and seeing. Common eye, hand, finger dexterity required to perform essential functions. May require lifting of 20 lbs. with occasional stooping or bending.

 

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