Utah Retirement Systems

  • Accounts Payable Specialist

    Location UT-Salt Lake City
    Posted Date 1 week ago(7/6/2018 3:19 PM)
    Job ID
    USD $15.16/Hr.
    USD $18.95/Hr.
  • About The Company

    Utah Retirement Systems (URS) provides benefits for state and other Utah public employees.  It has two divisions.  The Retirement Office administers pension and retirement savings plans.  PEHP specializes in medical, dental, life, and other benefits.

    Job Description


    Provides primary accounting duties to process accounts payable and disbursement requests. Participates in general accounting functions for URS/PEHP and its various departments.  Maintains accounts payable records and complies with purchase order policies and procedures.   


    Essential Job Functions and Duties:

    1. Receives and verifies invoices and purchase orders for goods and services, ensures transactions comply with financial policies and procedures, and applies mathematical principles to verify invoice totals.
    2. Assigns appropriate account code and fund and pays vendor invoices timely and accurately in accordance with established office policies and procedures. Monitors discount opportunities, resolves purchase orders, contracts, invoices, or payment discrepancies.
    3. Provides accounts payable customer service to members, vendors, and employees.
    4. Maintains all office credit card authorizations and ensures all charged expenses are properly documented and approved.
    5. Pays employees by receiving and verifying expense reports and requests for travel advances.
    6. Places stop payments, voids checks, replaces lost checks, and returned EFT transactions.
    7. Calculates and ensures correct reporting on sales tax for paid invoices.
    8. Prepares and reconciles inter-fund allocation journal entries for expense allocations.
    9. Ensures the general ledger expense coding and journal entries are accurately posted.
    10. Researches and corrects general ledger account discrepancies.
    11. Prepares and reconciles expense accruals and budgetary clearing accounts to the general ledger.
    12. Creates and reports 1099M tax forms and ensures compliance with IRS rules and regulations.
    13. Coordinates activities for outstanding check letters.
    14. Participates in training activities to obtain and maintain knowledge and understanding of policies, procedures, practices, laws, statutes, systems, and processes.
    15. Maintains strict confidentiality.
    16. Performs other related duties as required.

    Required Experience

    Education and Experience

    Graduation from high school and three (3) years of experience performing accounts payable, general accounting functions; or an equivalent combination of education and experience.


    Knowledge, Skills, and Abilities

    This list contains knowledge, skills, and abilities that are typically associated with the job. It is not all-inclusive and may vary from position to position:


    Required technical skills include the working knowledge and ability of:

    • Using software applications such as Microsoft Office Suite, including Word and Excel.
    • Using accounting software for accounts payable.

    Required mathematical skills include working knowledge of:

    • Basic accounting principles relating to accounts payable.
    • Cost analysis for various account expense categories.
    • Analyze routine accounting problems and make standard adjustments.
    • Calculating figures and amounts such as discounts, interest, commissions, and percentages.
    • 10 key calculator.

    Must possess excellent communication skills:

    • Communicate effectively verbally and in writing.
    • Possess excellent interpersonal communication skills, telephone etiquette, and public relations skills.
    • Read and interpret documents, such as invoices, and procedure manuals.Required accounting skills:
    • Understand laws and regulations applicable to tax reporting relating to accounts payable, pension, deferred compensation funds, and various retirement programs.
    • Perform duties in an effective and efficient manner to ensure the finances are accurate, up-to-date, and they are paid in a timely and appropriate manner.
    • Assure vendors and suppliers are paid within established limits.

    Must have the ability to:

    • Follow written and verbal instructions.
    • Prioritize work.
    • Perform within deadlines.
    • Work well in a team environment as well as independently.
    • Multi-task by handling a variety of duties in a timely and efficient manner.
    • Establish and maintain effective working relationships with managers, employer representatives, employees, outside vendors, and the public.
    • Apply policies and procedures to work situations.
    • Follow through with assignments.
    • Deal effectively with stress caused by workload and time deadlines.


    The incumbent must always demonstrate judgment, high integrity, and personal values consistent with the values of URS.


    Work Environment

    Incumbent performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities which do not generally involve muscular strain, but do require activities related to walking, standing, stooping, sitting, reaching, talking, hearing, and seeing. Common eye, hand, finger dexterity required to perform essential functions.


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