Utah Retirement Systems

  • Print/Distribution Services Tech

    Location UT-Salt Lake City
    Posted Date 4 days ago(7/12/2018 10:01 AM)
    Job ID
    2018-2588
    Category
    General Services
    Min
    USD $13.12/Hr.
    Max
    USD $16.40/Hr.
  • About The Company

    Utah Retirement Systems provides financially sound retirement and 401(k)/457 investment benefits, as well as comprehensive health and dental, disability, and life insurance benefits to active and retired Utah public employees and their beneficiaries.

    Job Description

    Summary:

    Performs a variety of working level technical duties in providing Print/Copy/Distribution services to URS departments, including office supplies, forms, printing, mail service and capital equipment.

     

    Duties and Responsibilities:

     

    1. Performs a variety of general office services such as mail delivery and collection, operation of mail processing equipment, and inventory control.
    2. Assures timely mailing of all outgoing statements including checks, EFT’s, annual defined benefit statements, EOB’s, and all other materials.
    3. Receives and processes incoming cash. Totals and balances cash and distributes to appropriate personnel and departments. Reconciles cash to transmittal documents. Assures that strict procedures are followed when handling all incoming funds.
    4. Ensures timely delivery of forms to various units.
    5. Coordinates with Print/Distribution Services Supervisor to initiate office supply orders. Monitors supplies and initiates restocking actions and orders.  Receives and verifies accuracy of shipments.
    6. Assists with the general upkeep of all mail processing equipment including cleaning, replacing consumables, and placing service calls.
    7. Helps establish and implement workflow for the mailroom.
    8. Assists with inventory of envelopes to allow all projects to be completed in a timely manner. Assists with moving office furniture and equipment.
    9. Maintains strict confidentiality.
    10. Performs other related duties as required.

    Required Experience

    Education and Experience

    High School and 6 months of working experience; or an equivalent combination of education and experience.

     

    Must be forklift certified or able to become forklift certified within first six (6) months of employment.

     

    Experience in performing Print/Copy/Distribution services preferred.

     

    Knowledge, Skills, and Abilities

    This list contains knowledge, skills, and abilities that are typically associated with the job. It is not all-inclusive and may vary from position to position:

     

    Required technical skills include the working knowledge and ability of:

    • Operate a variety of types of office equipment.
    • Operate 10 key calculator.
    • Beginner knowledge of Word, Excel, and Adobe.
    • Copy & print equipment operation.

     

    Required mathematical skills include working knowledge of:

    • Add, subtract, multiply, and divide two in all units of measure, using whole numbers, common fractions, and decimals.
    • Inventory control methods and procedures.

     

    Must possess excellent communication skills:

    • Interpersonal communication skills.
    • Read and understand written policy, regulations and procedures.
    • Communicate effectively verbally and in writing.
    • Establish and maintain effective working relationships with vendors, department heads, and co‑workers.
    • Draft e-mails to various department representatives, regarding mailing projects and supply requests on a routine basis.
    • Read, write, and comprehend simple instructions, short correspondence, and memos.

     

    Must have the ability to:

    • Knowledge of mailing regulations.
    • Follow written and verbal instructions.
    • Prioritize work.
    • Perform within deadlines.
    • Work well in a team environment as well as independently.
    • Multi-task by handling a variety of duties in a timely and efficient manner.
    • Follow through with assignments.
    • Deal effectively with stress caused by workload and time deadlines.

     

    The incumbent must always demonstrate judgment, high integrity, and personal values consistent with the values of URS.

     

    Work Environment

    Incumbent performs in a typical office setting with appropriate climate controls. Tasks require activities related to walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity required to perform essential functions. Duties require work in a noisy environment around dust and chemicals. Requires moderate lifting and carrying of objects weighing up to 75 lbs.

     

    Position requires occasional travel for office business.  Individual must be physically capable of safely operating a vehicle, possess a valid driver’s license and have an acceptable driving record based upon data provided by a current Department of Motor Vehicle Record (MVR).

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